Looking at the folder size of my Calendar, I noticed that it takes up a lot of space. This is very well possible since I often store attachments with my Calendar items or receive Meeting invitations with attachments.

Oct 14, 2019 Mailbox Full: Your mailbox is full, you may not be able to send or receive items. As an Outlook user, you may be familiar with this message. With the accumulation of emails, the Outlook mailbox grows in size. And users often neglect or forget this fact. They notice it only after getting the ‘Mailbox Full’.

  1. May 20, 2019 You can increase the message size limit on the Exchange server to allow for larger email messages to be sent from Outlook for Mac clients and other EWS clients.
  2. In the bottom right corner of the Outlook window, drag the zoom bar right (for larger text). In Mail, on the View menu, point to Current View, and then click Customize Current View. Tip: To open the Customize View: Messages dialog box, right-click the message list heading where Arranged By appears, and then click Custom.
  3. May 20, 2019 322756 How to back up and restore the registry in Windows Click Start, and then click. In the Open box, type. Regedit, and then click OK. In the left pane, expand My Computer, and then expand HKEYCURRENTUSER. Expand Software, and then expand. Expand Microsoft, and then expand.

Now I’m looking for a way to locate the largest items and clean up their attachments.

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Outlook Email For Mac

Which method would be most effective?

The default “Day/Week/Month view is not very helpful to analyze this indeed.

A good approach would be to change your Calendar view to the List view, add the Size column and then click on the Size column to sort by size.

Adding the Size Columns to the Calendar’s List View

You can customize your Calendar View as described in the following way;

  1. Set your Calendar folder tot the List View;
    tab: View-> button: Change View-> List

  2. Press the Add Columns button in the Arrangement section of the View tab.

  3. Set the “Select available fields from:” to; All Appointment fields.
  4. In the left column select: Size.
  5. Press the “Add->” button.

  6. Press OK to return to your Calendar.
  7. Press the added “Size” column to sort by size.

Once you are done with analyzing and cleaning up, you can switch back to the Day/Week/Month view via;
tab View-> button: Change View-> Calendar

Recommended: Compact your pst-file or ost-file

Outlook For Mac Mailbox Size

After deleting a lot of data, you might have noticed that you don’t actually have freed up any disk space and that the pst-file or ost-file that you use is roughly still the same size.

This is because Outlook only automatically compacts the file when Outlook is idle. To immediately free up some disk space after your cleanup action, you can compact your pst- or ost-file manually.

Outlook For Mac Mailbox Size Limit

Add-in Tip: Automatically save and remove attachments

Remove Shared Mailbox From Outlook

If you have a lot of items with attachments and you only want to delete the attachments or store them outside of Outlook, then you can speed up or even automate this process by using an attachment stripping/saving add-in.

For instance;
Attachment Save from Sperry Software.
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Outlook 2007 and previous

In Outlook 2007 and previous, things are a little bit different;

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  1. Change your view to the All Appointments view via;
    View-> Current View-> All Appointments
  2. Open the Customize View dialog via;
    View-> Current View-> Customize Current View…
  3. Press the Fields… button.
  4. Set the “Select available fields from:” to;
    All Appointment fields
  5. In the left columns select: Size
  6. Press the “Add->” button.
  7. Press OK and then OK again to return to your Calendar.
  8. Press the added “Size” columns to sort by size.

Once done, you can switch back to the Day/Week/Month view via;
View-> Current View-> Day/Week/Month

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