Looking at the folder size of my Calendar, I noticed that it takes up a lot of space. This is very well possible since I often store attachments with my Calendar items or receive Meeting invitations with attachments.
Oct 14, 2019 Mailbox Full: Your mailbox is full, you may not be able to send or receive items. As an Outlook user, you may be familiar with this message. With the accumulation of emails, the Outlook mailbox grows in size. And users often neglect or forget this fact. They notice it only after getting the ‘Mailbox Full’.
Now I’m looking for a way to locate the largest items and clean up their attachments.
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Which method would be most effective?
The default “Day/Week/Month view is not very helpful to analyze this indeed.
A good approach would be to change your Calendar view to the List view, add the Size column and then click on the Size column to sort by size.
You can customize your Calendar View as described in the following way;
Set your Calendar folder tot the List View;
tab: View-> button: Change View-> List
Press the Add Columns button in the Arrangement section of the View tab.
Press the “Add->” button.
Once you are done with analyzing and cleaning up, you can switch back to the Day/Week/Month view via;
tab View-> button: Change View-> Calendar
After deleting a lot of data, you might have noticed that you don’t actually have freed up any disk space and that the pst-file or ost-file that you use is roughly still the same size.
This is because Outlook only automatically compacts the file when Outlook is idle. To immediately free up some disk space after your cleanup action, you can compact your pst- or ost-file manually.
If you have a lot of items with attachments and you only want to delete the attachments or store them outside of Outlook, then you can speed up or even automate this process by using an attachment stripping/saving add-in.
For instance;
Attachment Save from Sperry Software.
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In Outlook 2007 and previous, things are a little bit different;
Once done, you can switch back to the Day/Week/Month view via;
View-> Current View-> Day/Week/Month