Outlook 2016 for Mac includes a new feature called one-click archiving. This feature allows you to quickly move an item from your Inbox or another folder to an archive folder. An archived item (or items) remains accessible, but doesn't clutter your Inbox.
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You can archive messages in any of the email accounts that you've connected to Outlook 2016 for Mac. These include Exchange (version 2016 and later), Office 365, Outlook.com, Hotmail, iCloud, Google, and Yahoo!
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Choose one or more messages in your folder to archive.
On the ribbon, choose Archive.
As soon as you choose Archive, messages are immediately moved to the archive folder you've specified. If you archive a message by mistake, go to the archive folder and move the message back to your Inbox.
If you haven't previously set up an archive folder for an email account, you'll get this prompt:
Choose one of the following:
Continue. A new folder will appear in your folder list for that email account. You'll have to repeat this process to create an archive folder for each of your email accounts. The folder will be called Archive for Office 365, Outlook.com, Hotmail, iCloud, Google, and Yahoo! accounts. The archive folder for Gmail is called All Mail.
Choose another folder. Select any of your existing folders for the archive.
By default, Outlook for Mac doesn't automatically download pictures or photos in email messages if the images are stored on the Internet. This practice helps to protect your privacy because downloading an Internet picture can alert the sender that your email address is active and that you received the message. However, you can turn off this preference or choose to download Internet pictures only from your saved contacts.
Note: This procedure doesn't affect attached pictures or pictures that are embedded in the body of a message.
On the Outlook menu, click Preferences.
Under Email, click Reading.
Under Security, select the option to specify when you want to automatically download pictures from the Internet: either in all messages, or only in messages from your contacts.